March 4, 2017
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How Does Our Nurse Practitioner Clinical Rotation Placement Process Work?

This is probably the number one question on your mind if you’re on our website: “How does the service work, and is it too good to be true?”

No! It’s not too good to be true!

Our process is pretty straightforward. There’s a lot of moving parts to set up everything for your rotation, we’ve broken down into a simple guide.

Step 1: Initial Conversation

When you reach out to us, we’ll get in touch with you within two days and have a conversation.

This conversation will take about 30 minutes. I’m just being honest here because we have to cover a lot of topics:

  1. Which city do you need rotation in?
  2. When are you looking to start?
  3. What specialty do you need?
  4. What is your university hourly requirement?
  5. What’s your work schedule like?

We know that 98% of Nurse Practitioner students are usually working full or part-time. It’s absurd the number of responsibilities you have to juggle, so we schedule around your work schedule to make your life simpler!

If we know the availability at that moment we’ll discuss potential placements and preceptors, as well! If we don’t we’ll schedule a follow-up call.

Once we finish up this conversation, then we reach out into our network in Atlanta, Chicago, New York, New Jersey, Baltimore, Washington, DC, and Miami depending on where you need your placements.

Step 2: Our Commitment to the Rotations We Have

We’ll come back to you with at least two options for placements. If you’re looking for primary care, I promise you we’ll come back with at least three options, especially if you’re located in Atlanta, GA or Washington, D.C.

We have preceptors that want students. We have amazing nurse practitioner students. And, we have an awesome process for you all. This is why we know we can give you the options you deserve.

Step 3: Select Your Clinical Placement and Preceptor

Once we provide the clinical placement options, you’re going to choose the preceptor you want. Typically, this will be based on the preceptor’s location, schedule, and teaching style.

Some students and some preceptors like to have teams of students, so say three or four students at a time, so there’s a group learning dynamic.

Other students and other preceptors prefer to work with students one on one. That way you’re with the preceptor all the time for eight hours a day, seeing patients in and out. It just depends on what you’re looking for.

Step 4: The Paperwork

Once that’s done, we’re going to start the annoying part, which is the paperwork. The paperwork process consists of your student documentation and university required forms that need to be filled out.

The first university form is the Clinical Affiliation Agreement. That’s an agreement between your university and the clinical site, which is need for liability purposes. Once you send that over to us, we’ll review it, and send it to the preceptor to make sure it’s taken care of.

The second university form is the Preceptor Qualification Form. In this form, you’ll need the preceptor’s CV. license information, and a brief working history. We’ll get that information for you as well.

This process takes about one week. From there, we’ll send completed documentation to either you or we’ll send it directly to your school, whichever is preferred. We’ll also host a copy of the documentation on our servers in case something gets lost. You’re protected there.

Step 5: Deposit Process

Once your university accepts the clinical placement, then we’ll go ahead and invoice you a small deposit. The purpose of the deposit is simple: It allows us to ensure the preceptor commits to the rotation that you have scheduled.

We do not have situations where last-minute cancelations occur. You will not get a call from us two weeks before you’re scheduled to start a rotation saying your preceptor had to cancel. We make sure to avoid that completely and, worse case, if that happens we’ll find you another rotation within less than one week.

We promise you that there hasn’t been a student that has ever wanted a rotation with us, but did not receive a placement. That is a fact!

The deposit is a $100 or $150 payment, which is given directly to your preceptor so you know your rotation is secure.

Step 6: Reporting Instructions (First Day Instructions)

Once everything is set up, you’ll get an email from us two to three weeks before you start with your reporting instructions. This will include:

  • Which address should you report to on do you go your first day
  • Preceptor and Clinic Name
  • What is the dress code
  • Is anything additional required
  • Do you need to bring anything
  • And, time to report

That is it!

Step 7: Payment Process

The week before you start your rotation, you’ll receive an invoice for the full amount of the rotation minus the deposit, of course! You can provide pay that in a few different ways: credit card, bank transfer, wire transfer. Even snail-mail can work.

Our goal is to make sure you’re starting your rotation on time!

Step 8: Evaluation Process

Also, we handle your mid-term evaluation and final evaluations! Depending on the policy, we can send those to you or to your university.

Connect With Us

Please get in touch if you need anything from us, I field so many questions from students who just want to know best practices and they want to do fine with themselves. If you have questions reach out to me directly, or check out our website.

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