Executive Assistant

What Is The Executive Assistant Role?

The Executive Assistant will play a critical role in supporting NPHub’s CEO. The role will work as a partner. It is important that this person is proactive, confident in speaking up, and is organized! It’s absolutely critical that this person is reliable, timely, and takes action swiftly.
At the start of the role, you’ll work closely with the CEO to take over daily administrative tasks, coordination, and calendar management. From there, additional responsibilities will be added. We expect the role to start anticipating needs and morph the responsibilities from reactive to proactive.

What Are The Key Results We’re Looking For?

1. Reduced administration workload on CEO
   • Support the CEO and take ownership over projects/non-urgent tasks as directed to ensure that he can focus and prioritize his time on company goals and objectives.
   • Roughly 90% of your time will be supporting the CEO and 10% will be dedicated to supporting the rest of the executive team.
2. Task and Project Prioritization
   • Manage the CEO’s to-do list, ensuring deadlines are met for key projects.
   • Help the CEO focus on top priorities by filtering out less urgent tasks.
3. Information Management and Research
   • Provide timely, relevant data and insights to help the CEO make informed decisions.
   • Conduct research on potential business opportunities, competitors, or trends to give the CEO a strategic advantage.
4. Internal and External Communication
   • Act as a gatekeeper, managing communications to ensure the CEO only receives information that requires their attention.
   • Draft emails, memos, and other communication materials, serving as the liaison between the CEO and team members or external stakeholders.
5. Relationship Management
   • Maintain strong relationships with key internal and external contacts, ensuring smooth communication and collaboration on behalf of the CEO.
   • Manage important NP contacts, partnerships, and relationships with investors or clients, keeping the CEO informed of important details and updates.

What Are The Daily Responsibilities?

• Keep the CEO advised of time-sensitive and priority issues, and ensure appropriate follow-up.
• Hold daily and weekly meetings with the CEO to ensure calendar and schedules match the organizational goals.
• Lead and manage specific strategic and operational projects as assigned by the CEO.
• Manage office administrative work requiring the use of independent judgment and initiative; this includes keeping the offices clean and organized, restocking supplies and snacks as needed, etc.
• Provide administrative assistance, such as writing and editing emails, drafting memos, drafting notes, and preparing communications on the CEO’s behalf.
• Maintain confidentiality of highly sensitive information.
• Attend team meetings and events to take notes and follow up on action items.
• Ensure accountability by following up with team members on their tasks after meetings.

How Do I Know I’m a Good Fit for NPHub?

You’ll be an amazing fit if you:

• Have a growth mindset; resourceful and strive for impact
• At least 3-5 years of relevant experience in an admin/assistant role supporting a supervisor/executive officer
• Enjoy a fast-paced environment
• Always respond quickly
• Reliable and trustworthy
• Work with a strong sense of urgency, adaptability, and flexibility
• Enjoy managing multiple concurrent projects and deadlines
• Strong communication, organizational and computer skills
• Have strong project management skills, having managed and successfully completed diverse projects on-time and on-budget
• Ask great questions
• Detail-oriented and organized
• Have skills in creating cool presentations/decks
• Comfortable using GSuite and Zoom
• Have good judgment and problem solving skills
• Have a strong meme and gif game

What are the Perks, Benefits, etc?

🍻 Team happy hours

🗓️ Unlimited PTO

📄 401K Match

👩 Medical, dental, and vision coverage

📱 Phone allowance

💻 Laptop allowance

⏰ Flexible Work From Home/Remote Working Policies